Services Provided

Processes Managed

The Programs portfolio organizes and supports events for the PMI Portland chapter such as the monthly dinner meetings and roundtables.

Key areas of focus include:

Processes identified for documenting and formalization include:

Dinner Program

• Increase quality and value to attendees
• Maintain diversity (multiple industries/solutions)

Roundtables

• Increase number of roundtables (includes current, SIG, Industry, etc.)
• Increase opportunities for roundtable attendees to network and grow professionally

Portfolio Members

VP Programs

vp_programs@pmi-portland.org

The Vice President of Programs is responsible for the development and delivery of monthly chapter meetings and is also responsible for the entire “monthly meeting experience.”

• Follows Chapter bylaws, policies and procedures; strive to fulfill the Chapter’s mission, values, and strategic plans.
• Facilitates all aspects of the monthly chapter meetings. This includes pre-dinner education, dinner presentation, sponsors, logistics, catering, etc. (i.e. being in charge of the entire evening event).
• Provides leadership and guidance for chapter meetings. Meet financial goals for chapter meetings by making good business decisions.
• Oversees and supports Breakfast Roundtables.
• Sets overall direction, assess and evaluate chapter meetings are addressing membership needs.
• Establishes a Volunteer Committee to support and orchestrate chapter meetings.
• Creates and documents processes and procedures for chapter meetings that are repeatable and sustainable by volunteers.
• Designs chapter meetings to provide network opportunities and learning experiences from subject-matter experts as well as professional peers. 
• Prepares the annual Programs budget and submits to VP Finance.

Director of Programs Support

program_support@pmi-portland.org

• Support Programs VP with chapter meeting activities.

• Fill in for other program directors as needed.
• Work with Director of Speaker Bureau to coordinate speakers for monthly meetings.
• Coordinates all necessary speaker enrollments for presentation, gathers speaker presentation in electronic format for posting, and coordinates equipment needs.
• Create slideshow presentation for monthly meetings.
• Work with Director of Events and Director of Marketing for monthly meetings.

Director of Events

events@pmi-portland.org

• Secure technologies prior to meetings
• Setup and monitor technologies (audio/computer/projector) during dinners
• Liaison to Doubletree staff and vendors regarding communication and/or escalation
• Acquaint speakers with microphone and laptop setup (assist them with all meeting preparations)
• Coordinate meeting facilities and dinner set up
• Assist VP of Programs where needed (filling in if necessary)
• Interface with meeting participants by assisting with questions and/or request

Director of Roundtables

roundtable@pmi-portland.org

• Promote an informal gathering of 10 to 20 project oriented persons (typically from diverse disciplines & companies) to discuss current topics in our profession, receive suggestions from other attendees on your current project challenges and to receive information on items of interest.
• Increase opportunities for roundtable attendees to network and grow professionally.
• Update Webmaster and Newsletter Editor on changes to roundtables times and location.
• Support each roundtable leader.
• Maintain the Roundtable email correspondence.
• Interact with the hosts to make sure there are adequate facilitators and backup staff to provide facilities, meals, security, and consistency among the venues.
• Share best practices for facilitation, networking, job hunting, continuing education, and trends in the PM field.
• Escalate concerns from the hosts as they arise.
• Encourage new venues for the Roundtable Model within local companies by providing Ground Rules and Agendas to all inquiries.
• Introduce Project Management to professionals in other fields, and provide an open entry to the practice.
• Promote the Professionalism and Business Value of the PM discipline.
• Continually validate with peers that each Roundtable event is recognized as an asset to the Chapter/Component. 

Director of Speaker bureau

speaker@pmi-portland.org

• Responsible for identifying, interviewing and securing both the Pre-Dinner and Dinner Speakers.
• Gathers speaker bio and abstract on presentation for forwarding to webmaster for distribution at close of meeting.
• Ensures presentation content is in alignment with PMI guidelines and Speakers are qualified to present topic.
• Reviews contract stipulations with speakers to ensure understanding and obtain speaker commitment for engagement.
• Receives and reviews all speaker evaluations for feedback and distribution to designated speaker.
• Tracks speakers, topics of discussion, contact information and evaluation rating in excel spreadsheet for year-end distribution.
• Works closely with the VP of Programs and Logistics Coordinator.

Director of Registration

registration@pmi-portland.org

• Create nametags.
• Work with Director of Volunteers to get the number of volunteers needed to help with registration.
• Create sign-in sheet and walk-in form.
• Work with volunteers on checking registered people in the night of the event.
• Register walk-ins.
• Maintain a spreadsheet for each meeting on the number of registered people.
• Collect money and checks after dinner has started and submit to Finance.